LIMESTONE TOWNSHIP LIBRARY
FREEDOM OF INFORMATION ACT POLICY
I. A brief description of our public body is as follows:
A. The Limestone Township Library is dedicated to providing the best possible library service to the community it serves.
B. An Organizational Chart is below.
C. The total amount of our operating budget for FY 2009/2010 is: $174,900.00. Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations.
D. The office is located at this address: 2401 West Tower Road, Kankakee, IL 60901.
E. We have approximately the following number of persons employed:
1. Full-time 2
2. Part-time 9
F. The following organization exercises control over our policies and procedures: Limestone Township Library Board of Trustees, which meets monthly on the 3rd Thursday of each month at 7:00 p.m. in the meeting room.
Its members are: Libby Wasser, President; Mary Beth Dorsey, Vice President; Joann Marcotte, Secretary; Gary Dahn, Treasurer; Michelle Chavers; Joan Cinnamon, and Tricia Coffman.
G. We are required to report and be answerable for our operations to the Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and various other staff.
II. You may request the information and the records available to the public in the following manner:
A. Use Request Form below.
B. Your request should be directed to the following individual: officer: Lynne Noffke, FOIA Officer, Michelle Chavers, FOIA Officer or Gary Dahn, FOIA Officer.
C. You must indicate whether you have a “commercial purpose” in your request.
D. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
E. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
There is a $1.00 charge for each certification of records.
There is no charge for the first fifty (50) pages of black and white text either letter or legal size;
There is a $.10 per page charge for copied records in excess of 50 pages;
The actual copying cost of color copies and other sized copies will be charged.
F. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
G. The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
I. You may appeal the decision of the FOIA officer to the Board of Library Trustees.
J. The place and times where the records will be available are as follows:
10:00 A.M. – 5:00 P.M. Monday through Friday
Limestone Township Library, Director’s Office
III. Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
A. Monthly Financial Statements
B. Annual Receipts and Disbursements Reports
C. Budget and Appropriation Ordinances
D. Levy Ordinances
E. Operating Budgets
F. Annual Audits
G. Minutes of the Board of Library Trustees
H. Library Policies, including Materials Selection
I. Annual Reports to the Illinois State Library
J. Adopted Ordinances and Resolutions of the Board
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